Position Available: Manager, Finance & Operations

Position Summary 

We are looking for a full-time Manager to play a pivotal role in the financial and operational success of our growing organization. The ideal candidate has strong foundational knowledge in accounting and finance that can be leveraged to build operational excellence across the organization. Reporting to the Director of Finance & Operations, you will work closely with our external bookkeepers and across the entire organization. You will use best practices to ensure the accounting and finance function runs efficiently and accurately. Using a human-centered approach you will help support and drive operational excellence.

This role is for someone who wants to be part of modernizing and scaling Canadian Women & Sport and has a proven track record of maintaining efficient and well documented processes. You are passionate about incorporating innovative and modern systems and tools to support growth at scale. You’re someone who enjoys working cross-collaboratively and has strong communication skills and can build and maintain high-trust relationships. You get energized by developing processes and are comfortable working in an environment that has some uncertainty and want to be a part of bringing a vision to life. 

In this role you’ll join a growing team that is deeply committed to producing measurable change while also enjoying the process. We have a supportive, collaborative culture that prioritizes community and connection. We embrace continuous learning and innovation, and we invest in the growth and development of every team member to help them achieve their personal and professional goals. We strive to live our core values in everything we do.  

CORE RESPONSIBILITIES 

Accounting & Finance 

  • Lead the daily and month-end full accounting cycle with support of our external bookkeepers, including accounts receivable, accounts payable, payroll and benefits administration. 
  • Oversee and complete monthly year-to-date reports on spending by funder, revenue and reconciliation with sales reports. 
  • Work with team members to ensure expenses are appropriately allocated to funders. 
  • Complete financial reports for funders with accuracy and efficiency. 
  • Work collaboratively across the organization on financial analysis, reconciliation, costing, forecasting, and budgeting. 
  • Adhere to internal financial controls and maintain financial control documentation.  
  • Support in the creation of audit and finance committee reports. 
  • Support in the creation and update of annual budgets. 
  • Initiate and encourage continuing process improvement and automations within the finance function.  
  • Remain current on accounting and financial management best practices, internal controls, and accounting and regulatory compliance. 
  • Review and submit quarterly HST fillings as prepared by our external bookkeepers.  
  • Support and actively participate in the annual audit.  

Operations 

  • Support and lead operational and logistical functions across the organization such as travel, team and board virtual and in-person meetings, onboarding, and policy implementation (including safe sport).  
  • Support process improvements, efficiency, transparency, and reporting and identifying strategies for improvement across the organization. 
  • Support in the management and process of vendor procurement, inventory, and optimization of resources. 
  • Contribute to the development and execution of the organization’s strategic goals and objectives. 
  • Work with senior management to align operational strategies with overall business objectives. 

People and Relationship Management 

  • Oversee the development and growth of the Coordinator, Finance & Operations. 
  • Build strong working relationships with key financial contractors and vendors such external bookkeepers, bank managers, and travel agents.  

 Other job duties as required. 

Requirements: 

  • Completion of CPA designation.  
  • Experience in accounts payable/receivables, junior accountant, accounting manager, senior auditor, financial reporting & analysis, or equivalents in non-profit, foundation, or charity organization. 
  • Experience in cloud accounting software and integrations (preference for QuickBooks), Dext Prepare, and Wagepoint, or equivalents.  
  • Exceptional documentation skills and attention to detail. 
  • Ability to work collaboratively with non-financial or accounting experienced team members. 
  • Proven ability to project-manage deliverables cross-functionally to internal teams and external partners. 
  • Ability to build and implement processes to improve overall effectiveness.  

Strong assets: 

  • Experience applying an intersectional gender equity lens, including specific understanding of anti-oppression and accessibility principles and their applications. 
  • Previous work or volunteer experience in the sport sector. 
  • Previous experience in customer service facing roles 
  • Experience working with digital tools such as CRMs (Salesforce specifically), Microsoft Teams and SharePoint, Zoom, Airtable, and Submittable or equivalents. 
  • Bilingualism (French-English) 

DETAILS 

  • This is a full-time, permanent, and remote position with the option of flexible working hours (core hours are 9am to 5pm time zone dependent). 
  • We will consider applicants located anywhere in Canada.  
  • Salary range is $73,000 – $80,000 plus comprehensive health benefits. We determine starting salary based on the candidate’s experience alignment to the role and Canadian Women & Sport’s Core Competency Framework. 
  • This position requires some travel (minimum two times a year within Canada for team gatherings and as needed for project teaming or training). 

SUBMITTING YOUR INTEREST 

We provide equal opportunity for all applicants and do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status, disability, or any other characteristic protected by local law. Self-identification by candidates in the process is completely voluntary. We welcome and encourage applications from people with disabilities. If you are a qualified candidate with a disability, please email us at info@womenandsport.ca if you require reasonable accommodation to complete this application. Accommodations are available on request for candidates taking part in all aspects of the selection process. 

Deadline to apply is February 11, 2024. Candidates should submit their cover letter and resume to the attention of Alison Spitzer, Director of Finance & Operations.